Orange County Public Schools

Parent Contract

The following are Extended Day policies that must be followed. Please read the Parent Contract, initial each item and sign the second page.

_____ A registration fee of $10.00 is required for each child enrolled in the program each school year.

_____ A deposit equal to one week’s tuition will be required for each child enrolled in the program. This deposit will be applied to tuition for the last week my child attends Extended Day. In addition, payment is required a week in advance.

_____ All tuition is due in advance. The “No Pay – No Stay” policy will be strictly enforced. Tuition is due by Wednesday at 6:00 pm for the following week. Any tuition received after 6:00 pm on Wednesday is considered late and will result in the deposit being applied as tuition for the upcoming week. At the end of the week for which the deposit was applied, the child will no longer be able to attend the program if there is a waiting list. If there is no waiting list, the child may be re-enrolled by paying a new deposit and first week’s tuition.

_____ Tuition is a weekly fee. Tuition is not reduced when a child only attends a partial week. The tuition is pro-rated only when Extended Day is not open for a 5-day week, ie. closed for a student holiday or teacher workday. If a child does NOT attend at all for a whole week, ie. illness, vacation, etc., there will be NO tuition due for that week.

_____ Parents who pay a reduced tuition rate (school staff discount, OCPS scholarship co-pay, or agency co-pay) are financially responsible for their portion of the weekly tuition in advance. A student may be withdrawn from the program for nonpayment of tuition.

_____ When a parent no longer meets the criteria for reduced tuition (4-C eligibility expires, OCPS scholarship is terminated, or no longer qualifies for staff discount) they will be responsible for full tuition in advance. A student may be withdrawn from the program for nonpayment of tuition.

_____ If a child is enrolled in the morning and the afternoon program, that is a “package deal,” and they will be charged the rate for am/pm, even if the child does not attend both sessions. If a parent needs to change the program a child is registered for, the Extended Day coordinator must be notified in writing that there will be a change in the child’s attendance status the week prior to the change.

_____ Extended Day tuition payments MUST not be given to any employee. Payments MUST be placed by the parent or child directly into the Extended Day metal lock box. Parents will notify the school office if the metal lock box is not available to receive payments.

_____ Most field trip fees and activities are included in fees for the Extended Day Program. Some field trips or additional instruction may be paid by the child or family directly to vendor. An extra fee is not charged to Extended Day students for OCPS bus transportation.

_____ Extended Day policy states that children MUST be picked up BY 6:00 pm. Children may be dismissed from the program for repeated late pick up. A late pick-up fee is charged at a rate of $5.00 (per child) for every 15 minutes after 6:00 pm that the child is picked up. The late pick up fee must be included with your next tuition payment.

_____ Every person picking up a child must “PIN OUT” using the Extended Day computer or alternate method if the computer isn’t available. All persons authorized for pick up on the registration form must be able to produce a picture I.D. The parent who signs the registration form may make changes to the authorized pick up list and student departure instructions in writing or by phone, provided a code word has been listed on the registration form. Anyone NOT listed on the registration form or authorized by phone will NOT be allowed to pick up that child.

____ When your child leaves the program, it is your responsibility to inquire and collect the refund if it applies to your account.

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(Parent’s Signature) (Child’s name)

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(Date) (Child’s name)